Evaluation & Online Bid Response
Make complex, multi-attribute decisions in a structured and consistent manner with illion TenderLink.
Smarter for decision makers, our evaluation toolset allows for consistent submissions – in your specified format. You’ll be able to pre-qualify suppliers and decide and weight key criteria in advance.
You control the response type for each question and you can separate price and non-price attributes if required.
Allows for individual and aggregated scoring and you have the ability to add notations to scores. Build a library of templates so it’s quicker and easier to go to market when you need to.
Faster for respondents, our evaluation toolset has a simple step-by-step online response process; it gives suppliers greater clarity about what buyers are looking for.
Suppliers will find it easier to respond, with no submission format decisions to make, upload capability for supporting documents and the ability to save partially-completed submissions. They’ll also benefit from reduced bid submission production costs and no lost-in-transit posted submissions.
For your no-obligation demonstration get in touch
In my opinion, TenderLink is the premier e-Procurement tendering solution.
With the TenderLink web-based system, people publish their tenders online and all bid responses download in a uniform format. This is real efficiency. There’s no double or triple handling.
Brian O'Mara General Manager, Local Government Procurement
Pricing
To establish your e-Procurement site there is a one-off fee. This covers the technical elements and design required to create and match your e-Procurement website to your brand, importing of your current supplier details, and 4 hours focused user training for your staff. It also covers your licence to use our software. This implementation fee may vary based on your requirements.
Ongoing Charges
Choose your payment plan from the following two options:
1) Pay-as-you-Go pricing (PAYG): Depending on your anticipated usage, we can provide you with a simple PAYG pricing plan to publish notices and collect supplier responses in an electronic tender box through your e-Procurement site.
OR
2) An agreed fee: You may find it preferable to pay a consistent monthly fee based on capped or unlimited publishing volumes through your site. Depending on usage, this may be more economical and simplifies your financial forecasting.
Don’t hesitate to contact our team for further information. Simply fill in your details in the form below and we’ll call you.
Here’s how illion TenderLink’s Evaluation Toolset works…
Procurement Team
Construct supplier response form and publish tender
Suppliers
Complete response form for tender and submit online
Evaluators
Shortlist supplier responses, score and award tender
FAQs
Who in my organisation can build forms?
Only users with “Procurement Specialist” access can build response forms.
How do I get "Procurement Specialist" access?
Portal Administrators can provide this access. Under the “Our User Details”, click on the user you wish to provide access. At the bottom of their details, there will be a check box to provide Procurement Specialist access. Check this box to give them access to form building functions.
Do evaluators need a TenderLink account?
Yes, you will need to add all panel members as users so they can evaluate the responses.
What security level should I give external panel members?
“View Only” portal access with “Procurement Specialist” unchecked.
Can I reuse a previous form?
Yes, by clicking “Import from Existing Forms”
How many sections can I have?
There is no limit, but over 20 can cause performance issues.
How many requirements can I have?
There is no limit.
How do you delete a section?
Sections can only be deleted if you click “Edit” on the form contents section.
Can you duplicate a requirement?
Yes, on the top right-hand corner, there is an icon that looks like 2 pieces of paper – click here.
Text Response
20,000-character long text response.
Can I set my own maximum word count?
No, however you can add your word count as a label.
Field Response
Short text response, 200 characters.
List Response
Yes or No, or multi choice questions.
Range Response
Dates, Price or number.
File Response
Suppliers can only upload 1 document, maximum of 2 GB per file response you provide.
Can suppliers upload multiple documents to the same file response?
No, they can only upload 1 document. They can however upload a .zip file if they want to submit multiple documents.
Scoring
Scored sections must be scored from 0-10.
Can I do a 1-5 scoring matrix?
No, however this can be achieved by scoring 2,4,6,8,10.
Are all requirements weighted?
No, only requirements with a scored response item will have a weighting.
What does the Criteria mean?
The criteria are “Price” or “Non-Price”. You will only need to change these if you’d like to receive 2 electronic tender keys to uplock the financial and technical bids at different times.
Conditions
These are “mandatory” or “not mandatory”
Can I change the weightings, criteria and condition when the tender is live?
Only the weighting and criteria can be changed. The condition cannot be changed once the tender is live.
Can I get a PDF copy of the response form?
Yes – this is available on the final preview screen before you sign off your response form. To do this, click on the download drop-down on the top right of the screen and select the preview you wish to export.
Can I edit the response form?
Yes – go to the evaluation portal and hover your mouse over the response form. You will see a pencil icon will appear. Click this to edit the form.
Can suppliers still respond while the form is being edited?
No – while you are editing the response form they will not be able to work on their response.
If I edit the form, can I issue an addendum through the evaluation platform?
No – addendums will need to be issued through the “View/ Amend Notices” link. They cannot be sent through the evaluation platform.
Can I view the submissions before assigning the evaluators?
Yes – users with the “Procurement Specialist” access level will be able to view responses before the evaluators are assigned to perform compliancy checks.
If a suppliers is non-compliant can we disqualify them?
Yes – you can either drag their submission to the “disqualified” section, or click on their response and click “disqualify”
Can we un-do the disqualification?
Yes – drag the response back to the qualified section and you will be able to evaluate them.
How do we assign evaluators?
Go to the evaluation platform, on your response form, click the icon that looks like a person. In the search bar, type the name of your panel member and click on it. Next, change the stage to “Evaluation” and choose the sections you want them to see. If you do not check a section, they will not be able to see it.
Can evaluators see each others scores?
No, only their own.
What does the responses report show?
This shows all evaluator scores for one selected supplier.
Can evaluators change their score?
Yes, there are 2 ways this can be done. 1: Users with “Procurement Specialist” access can change the scores of evaluators on their behalf by clicking their score on the response report. 2: evaluators can retract their evaluation at anytime and change their score.
What does the summar score report show?
This will average the evaluators score for all suppliers and use the average to compare the suppliers overall performance.
Can reports be run if the evaluators have not finished scoring?
Only a moderator report will be available if all evaluators have not finished scoring all responses.